{"id":4387,"date":"2016-11-29T00:00:00","date_gmt":"2016-11-29T00:00:00","guid":{"rendered":"https:\/\/sasugacommunications.com\/ja\/what-role-do-you-play-in-business-meetings-2\/"},"modified":"2026-02-23T13:24:52","modified_gmt":"2026-02-23T04:24:52","slug":"what-role-do-you-play-in-business-meetings-2","status":"publish","type":"post","link":"https:\/\/sasugacommunications.com\/ja\/what-role-do-you-play-in-business-meetings-2\/","title":{"rendered":"What Role Do You Play In Business Meetings?"},"content":{"rendered":"<p>\u3053\u306e\u30d6\u30ed\u30b0\u3067\u306f\u3001<wbr \/>\u4f1a\u8b70\u306b\u8ca2\u732e\u3059\u308b\u305f\u3081\u306e\u4e09\u3064\u306e\u30d2\u30f3\u30c8\u3092\u3054\u7d39\u4ecb\u3057\u3066\u3044\u307e\u3059\u3002<wbr \/>\u8a18\u4e8b\u306f\u82f1\u8a9e\u3067\u3059\u3002\u3069\u3046\u305e\u304a\u5f79\u7acb\u3066\u304f\u3060\u3055\u3044\uff01<\/p>\n<p>Do you attend unnecessary, unproductive, or uninspiring meetings?<\/p>\n<p>As well as being demotivating for attendees, such meetings are a huge and avoidable cost for organizations. Think of the hourly cost of each person in the meeting and how that money or time could be used more effectively.<\/p>\n<p>When I ask facilitation skills training participants to list typical problems they face, some teams easily come up with over 40 items!<\/p>\n<hr \/>\n<h2>Frequently Listed Problems<\/h2>\n<ul>\n<li>Meeting objectives are unclear<\/li>\n<li>Discussion goes off track<\/li>\n<li>It\u2019s difficult to get some to speak up and others to shut up<\/li>\n<li>Differences of opinion cause tension<\/li>\n<li>People arrive late or leave early<\/li>\n<li>Smart phones and laptops cause distractions<\/li>\n<li>People who should be in the meeting aren\u2019t there and people who shouldn\u2019t be in the meeting are there<\/li>\n<\/ul>\n<p>I devote a chapter to facilitation skills and how to overcome problems in meetings in the book <span style=\"color: #800080;\"><a style=\"color: #800080;\" href=\"https:\/\/www.amazon.co.jp\/%E8%8B%B1%E8%AA%9E%E3%81%AE%E4%BB%95%E4%BA%8B%E8%A1%93-%E3%82%B0%E3%83%AD%E3%83%BC%E3%83%90%E3%83%AB%E3%83%BB%E3%83%93%E3%82%B8%E3%83%8D%E3%82%B9%E3%81%AE%E3%82%B3%E3%83%9F%E3%83%A5%E3%83%8B%E3%82%B1%E3%83%BC%E3%82%B7%E3%83%A7%E3%83%B3-%E5%B2%A9%E7%94%B0-%E3%83%98%E3%83%AC%E3%83%B3\/dp\/4093884560\" target=\"_blank\" rel=\"noopener\"><em>Eigo no Shigoto-jutsu<\/em><\/a><\/span>.<\/p>\n<p>One way to overcome many problems is to be clear about roles and expectations for everyone in the meeting.<\/p>\n<hr \/>\n<h2>Typical Roles<\/h2>\n<ul>\n<li><strong>Facilitator<\/strong> \u2013 Supports participants to achieve the meeting goals<\/li>\n<li><strong>Note taker <\/strong>\u2013 Takes notes or minutes to help everyone remember what was agreed in the meeting (also known as the \u201cscribe,\u201d \u201crecorder,\u201d or \u201csecretary\u201d)<\/li>\n<li><strong>Timekeeper<\/strong> \u2013 Helps everyone to use the meeting time efficiently and finish punctually<\/li>\n<li><strong>Decision maker<\/strong> \u2013 One or more people who make decisions in the meeting<\/li>\n<li><strong>Contributor<\/strong> \u2013 Brings information, ideas, or opinions to help achieve the meeting goals<\/li>\n<li><strong>Challenger<\/strong> \u2013 Offers questions or suggestions to help participants consider different perspectives and achieve the meeting goals (also known as the \u201cdevil\u2019s advocate\u201d)<\/li>\n<\/ul>\n<p>When people have a clear role, not only do they know what to do, but they also feel better because they can contribute to the meeting. This boosts motivation and engagement and leads to better meeting results.<\/p>\n<hr \/>\n<h2><strong>3 Steps to Help You Contribute Your Best in Meetings<\/strong><\/h2>\n<p>Follow these three simple steps and see what a difference it makes to your motivation and meeting results.<\/p>\n<p><strong>1. Understand the meeting goals<\/strong>\u00a0&#8211; Find out from the meeting notification (if one was sent)\u00a0or ask the person in charge for the\u00a0goals<br \/>\n<strong>2. Know your role<\/strong> &#8211; Clarify\u00a0which role you&#8217;re expected to play from the person in charge if it&#8217;s not already clear<br \/>\n<strong>3. Prepare<\/strong> &#8211; Think through or note down what you can contribute to the meeting<\/p>\n<p>To help you with steps 2 and 3, we\u2019ll look at specific roles and how to prepare for them in this blog series, so that you can contribute your best to meetings.<\/p>\n<p style=\"text-align: center;\">*\u00a0\u00a0\u00a0\u00a0 *\u00a0\u00a0\u00a0\u00a0 *\u00a0\u00a0\u00a0\u00a0 *\u00a0\u00a0\u00a0\u00a0 *<\/p>\n<p>Be sure not to miss a post, learn what communication topics are on my mind, and receive free resources to help you create communication habits for success and happiness in global business. Simply subscribe to the <span style=\"color: #800080;\"><a style=\"color: #800080;\" href=\"http:\/\/sasugacommunications.com\/subscribe\/\" target=\"_blank\" rel=\"noopener\"><em>Sasuga! Tips For You<\/em><\/a><\/span>\u00a0and I\u2019ll email you every Tuesday.<\/p>\n<p>Thanks,\u00a0<span style=\"color: #800080;\"><a style=\"color: #800080;\" href=\"http:\/\/toptia.com\/\" target=\"_blank\" rel=\"noopener\">TopTia<\/a><\/span>, for the blog photo.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>\u3053\u306e\u30d6\u30ed\u30b0\u3067\u306f\u3001\u4f1a\u8b70\u306b\u8ca2\u732e\u3059\u308b\u305f\u3081\u306e\u4e09\u3064\u306e\u30d2\u30f3\u30c8\u3092\u3054\u7d39\u4ecb\u3057\u3066\u3044\u307e\u3059\u3002\u8a18\u4e8b\u306f\u82f1\u8a9e\u3067\u3059\u3002\u3069\u3046\u305e\u304a\u5f79\u7acb\u3066\u304f\u3060\u3055\u3044\uff01 Do you attend unnecessary, unproductive, or uninspiring meetings? As well as being demotivating for attendees, such meetings are a huge and avoidable cost for organizations. Think of the hourly cost of each person in the meeting and how that money or time could be used more effectively. When I ask facilitation skills training participants [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":3566,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","inline_featured_image":false,"footnotes":""},"categories":[57,58],"tags":[],"class_list":["post-4387","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-facilitation","category-meetings"],"_links":{"self":[{"href":"https:\/\/sasugacommunications.com\/ja\/wp-json\/wp\/v2\/posts\/4387","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sasugacommunications.com\/ja\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/sasugacommunications.com\/ja\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/sasugacommunications.com\/ja\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/sasugacommunications.com\/ja\/wp-json\/wp\/v2\/comments?post=4387"}],"version-history":[{"count":4,"href":"https:\/\/sasugacommunications.com\/ja\/wp-json\/wp\/v2\/posts\/4387\/revisions"}],"predecessor-version":[{"id":18428,"href":"https:\/\/sasugacommunications.com\/ja\/wp-json\/wp\/v2\/posts\/4387\/revisions\/18428"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/sasugacommunications.com\/ja\/wp-json\/wp\/v2\/media\/3566"}],"wp:attachment":[{"href":"https:\/\/sasugacommunications.com\/ja\/wp-json\/wp\/v2\/media?parent=4387"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/sasugacommunications.com\/ja\/wp-json\/wp\/v2\/categories?post=4387"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/sasugacommunications.com\/ja\/wp-json\/wp\/v2\/tags?post=4387"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}