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Have you heard of the concept of danshari (\u65ad\u6368\u96e2)? This is a Japanese word for decluttering, which literally means \u201crefuse, throw away, separate.\u201d<\/p>\n
I\u2019ve recently been having fun decluttering my home while listening to a great audiobook: Decluttering At The Speed Of Life by Dana K. White.<\/p>\n
That made me think we could apply danshari to PowerPoint.<\/p>\n
I constantly encourage my clients to declutter their slides!<\/p>\n
In a survey I conducted several years ago, the biggest problem that audiences saw with presentations in Japan was too much text on the slides.<\/p>\n
I\u2019ll never forget when I was sitting next to a British gentleman – interpreting for him – in a meeting full of Japanese. When the presenter showed one slide, the British gentleman said to me, \u201cJesus Christ! I don\u2019t know where to look!\u201d He was overwhelmed because the slide was full of text and confusing.<\/p>\n
It\u2019s mottainai (a waste) if you put effort into your presentation, but your audience doesn\u2019t understand your message.<\/p>\n
So let\u2019s look at how to apply danshari to PowerPoint.<\/p>\n
<\/p>\n
First, for every piece of information you\u2019re thinking of including in your slide, ask yourself, \u201cIs it essential?\u201d<\/p>\n
You may be tempted to include everything you can think of in your presentation because you want to show how much work you\u2019ve done.<\/p>\n
The problem is that too much information confuses your audience.<\/p>\n
Or you may be tempted to include everything you want to say on your slides because you think you can\u2019t remember it all.<\/p>\n
If that\u2019s the case, refer to the Ri section below.<\/p>\n
Refuse to add anything that\u2019s not essential to support your message.<\/p>\n
<\/p>\n
Second, throw away unnecessary words, symbols, and colors.<\/p>\n
Words<\/strong> – One example is to look for \u201cof the.\u201d You can usually eliminate this: \u201coutcome of the meeting\u201d -> \u201cmeeting outcome.\u201d<\/p>\n Symbols<\/strong> – If you\u2019re using bullet points, you don\u2019t need a period. In fact, you may not even need the bullet points!<\/p>\n Colors<\/strong> – Are you using a pie chart with lots of segments and different colors for each? Do you really want to make your audience look at each one and work out what it means? Or could you highlight just the one or two segments of the pie that you want to draw attention to?<\/p>\n Less is more.<\/p>\n <\/p>\n Third, separate yourself from the need to rely on your slides to remember your presentation.<\/p>\n If your content is so complex that you can\u2019t remember it, how can you expect your audience to remember what you say?<\/p>\n Create a simple structure with a logical flow.<\/p>\n So next time you\u2019re creating PowerPoint slides for your presentation, use danshari to declutter what\u2019s not essential and keep your message clear. Then your audience will know exactly where to look.<\/p>\n\u96e2 Ri = Separate<\/h4>\n