This was a question from Stuart Ayre through the Sasuga! Communications website. Thinking the topic might also help others, I’m sharing my response here.
I’m assuming two things. First, I know who the audience is and have a clear message that is helpful for them. Second, I’ve prepared my presentation content and any supporting material.
Then the “ritual” begins. I light a candle and some incense… No, not really! Let’s divide it into Before and On the day.
Before
Practice. I wrote about this in 6 steps to successfully present other people’s content – especially in another language! Lots and lots of practice out loud and in my head.
Get feedback. Especially when I was less experienced in giving presentations, I would rehearse in front of colleagues and friends and ask for their feedback. I don’t do this so much now because I’ve received A LOT of feedback over the years (especially going through intense training to certify as a trainer for McKinsey & Company and other organizations). I have a pretty good idea of my strengths and areas to keep working on. Of course, I still welcome feedback at any time.
One easy way to “get feedback” if you aren’t able to find someone to observe your rehearsal is to video yourself. I do this occasionally, especially when I’m presenting new content. This helps me to notice points that I can improve on and serves as extra practice.
On the day
Set off early. One day, I took the train in the opposite direction from my intended destination. Around 15 minutes had passed before I realized. Fortunately, I’d set off early enough that I still arrived at the venue with plenty of time.
Check the room setup. Do all the electronics work? Any problems with presentation slides? How are the chairs laid out? Where are the handouts? Do I have water?
Set an intention. I sometimes do this first thing in the morning when I meditate and often in the room. I visualize what I want to give to the audience. What will the room look like when I’ve delivered the best presentation that I can?
Chat with audience members. It’s very easy to focus on ourselves just before (and during) the presentation, but that doesn’t help to create a connection with the audience. Where possible, I chat with audience members as they’re taking their seats. It helps me to build rapport and understand a little more about them. It reminds me that it’s all about the audience and stops me from thinking about myself!
Take a deep breath and enjoy. Getting oxygen into the body helps to calm nerves and improve voice quality. Then I just stand up and enjoy the interaction with the audience.
I hope this helps you to prepare for your next presentation.
Thank you, Stuart, for the question and the fabulous sketch!